QuickBooks automatically
prefills the date field in every transaction and report you create. In many
cases, the date that QuickBooks prefills is not the date you want or need. Therefore, you should always verify that the
date specified by QuickBooks is the correct date for the particular transaction
or report.
prefills the date field in every transaction and report you create. In many
cases, the date that QuickBooks prefills is not the date you want or need. Therefore, you should always verify that the
date specified by QuickBooks is the correct date for the particular transaction
or report.
Additionally, you should verify
that you are not posting transactions to a date in a period that has been
“closed”. Unfortunately, QuickBooks allows users to post new transactions
to a prior period if they have access to change or delete transactions recorded
before the closing date.
that you are not posting transactions to a date in a period that has been
“closed”. Unfortunately, QuickBooks allows users to post new transactions
to a prior period if they have access to change or delete transactions recorded
before the closing date.
Report Dates
Every QuickBooks report automatically
specifies a default date range each time the report is created. You should
always verify that the default date range is correct.
specifies a default date range each time the report is created. You should
always verify that the default date range is correct.
You can change the date range by:
- Selecting a different
preset date range (e.g., today, this month, this fiscal quarter, this fiscal
year-to-date, last fiscal year, etc.) from the “Dates” drop-down list at the
top of the report.
- Entering a time period
not specified by one of the preset date ranges in the “From” and “To” fields at
the top of the report, by entering the dates manually or by clicking the
calendar symbol to the right of the dates and then clicking the arrows on the
calendar to select the applicable month and year and then clicking on the
applicable day.
NOTE: You should click the
“Refresh” button at the top of the report after changing the date range.
“Refresh” button at the top of the report after changing the date range.
You can choose a personal preference
that automatically refreshes reports. To turn this preference on, select
“Preferences” from the “Edit” menu. Select the “My Preferences” tab under
“Reports & Graphs” and then select “Refresh automatically.”
that automatically refreshes reports. To turn this preference on, select
“Preferences” from the “Edit” menu. Select the “My Preferences” tab under
“Reports & Graphs” and then select “Refresh automatically.”
Check Dates
QuickBooks allows users to pay bills
or write checks on a particular day but not print the checks until a subsequent
day. When you print the check on a later date, QuickBooks automatically
prints the payment date specified in the “Pay Bills” window or the date
specified in the “Write Checks” window as the check date.
or write checks on a particular day but not print the checks until a subsequent
day. When you print the check on a later date, QuickBooks automatically
prints the payment date specified in the “Pay Bills” window or the date
specified in the “Write Checks” window as the check date.
To
print the date that the check is actually being printed you can select
“Preferences” from the “Edit” menu and then select “Checking” from the
“Preferences” scroll box. You should then check the “Change check date when
check is printed” box in the “Company Preferences” tab.
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